GOVERNMENT MAY 29, 2014 GRF SPECIAL MEETING
A special meeting of the Golden Rain Foundation Board of Directors is scheduled for 10 a.m., Tuesday, June 3, in Clubhouse 4. The purpose of the meeting is to start the counting process for the election of the GRF directors representing even-numbered mutuals. Foundation members may drop off their ballots in Clubhouse 4 between 9-10 a.m. on June 3 if they haven’t already mailed them to Accurate Voting Services. The agenda is as follows:
•Call to Order
•Pledge of Allegiance
•Begin Ballot Counting for GRF Directors representing even-numbered Mutuals
•Announce Results of Election Process
GRF EXECUTIVE SESSION
An executive session of the Golden Rain Foundation Board of Directors is scheduled for Tuesday, June 3, at approximately 10:15 a.m. in the Clubhouse 4 Art Room. The purpose of the meeting is to hear a legal update in executive session. The agenda is as follows:
•Call to Order
GRF COMMITTEE MEETINGS
The Golden Rain Foundation Board welcomes shareholders to open committee meetings. All meetings are held in the Administration conference room unless otherwise noted. The following is the schedule through June:
1 p.m., Monday, June 2
•Physical Property Committee
1:30 p.m., Wednesday, June 4
The following meetings were cancelled: Security, Bus and Traffic; Recreation; Information Technology Services; Library; Communications; and Finance.
The Presidents’ Council meeting, which is usually held at 9 a.m. on the first Thursday of the month in Clubhouse 4 will not be held in June due to the elections. The next meeting will be Thursday, July 3.
GRF TENTATIVE AGENDA
The following is the tentative agenda for the Golden Rain Foundation monthly board meeting, scheduled for today, May 29, at 10 a.m. in Clubhouse 4.
**Agenda is Subject to Change**
•Call to Order
•Pledge of Allegiance
•Minutes of the Regular Meeting of April 22, 2014
•Disband Traffic Enforcement Ad hoc Committee
•Amend Policy 1428, Clubhouse Artwork Displays
•Amend Policy 1432, Liability Insurance - Caterers
•Adopt Policy 1466, Exercise Room Rules, Limitations and Etiquette, and Rescind Policies 1464 and 1464.1
•Adopt Policy 1468, Pool Rules, Limitations and Etiquette, and Rescind Policy 1461 and Regulation 1462
•Amend Policy 3050, Security Functions
•Adopt Policy 5046, Records Management
•Amend Procedure 5091, Basic Safety Responsibilities
•Amend Policies 5440, Emergency Plan, and 5442, Community Emergency Preparedness
•Amend Policy 5533, Process Service
•Authorize Implementation of Safety Program
•Award Contract for Sewer Cleaning Services
•Award Contract for Clubhouse Four Concrete Replacement
•Approve GRF Wireless Network Upgrade
• Approve Volunteer Participant Accident Insurance Program
•Adopt Policy 1920.1, Traffic Rules and Regulations – Enforcement (TENTATIVE VOTE)
•Communications Committee Report
•Executive Committee Report
•Finance Committee Report
•Information Tech. Services Committee Report
•Library Committee Report
•Physical Property Committee Report
•Recreation Committee Report
•Security, Bus & Traffic Committee Report
•Executive Director’s Report
•Board Member Comments/Requests
SECURITY TRAINING DAY
SECURITY TRAINING DAY—Leisure World Security Chief Jaime Guerrero (l-r, photo right) is shown with Barbara Frazee, writing instructor, criminal justice department, Santa Ana College, and Lt. Ron Kennedy, chief of police services for the Orange County Sheriff-Coroner Department. Lt. Kennedy and Ms. Frazee helped train Leisure World security officers (photo above) on writing reports May 22. This was the second time the Orange County Sheriff’s Department generously provided staff for LW training. On April 28, Deputy Chris McDonald from the Orange County Intelligence Assessment Center (OCIAC), OC Sheriff’s Department, taught a terrorism and crime awareness course to 42 security officers. Heather Houston, senior program manager, Orange County Shield, made the training possible.
he following is the holiday carport cleaning schedule for 2014:
Memorial Day, May 26
•Mutual 10, Carports 117-124, will be cleaned Thursday, May 29, instead of Monday, May 26.
Independence Day, July 4
•Mutual 2, Carports 27-29, 36-38, will be cleaned Monday, June 30, instead of Friday, July 4.
•Mutual 3, Carports 43-44, will be cleaned Monday, June 30, instead of Friday, July 4.
Labor Day, Sept. 1
•Mutual 1, Carports 1-6, 9-10, will be cleaned Friday, Aug. 29, instead of Monday, Sept. 1.
•Mutual 17, Building 3, will be cleaned Friday, Aug. 29, instead of Monday, Sept. 1.
Veterans Day, Nov. 11
•Mutual 3, Carports 45-50, will be cleaned Friday, Oct. 31, instead of Tuesday, Nov. 11.
•Mutual 4, Carports 51-53, will be cleaned Friday, Oct. 31, instead of Tuesday, Nov. 11.
Thanksgiving Day, Nov. 27
•Mutual 11, Carports 130-131, will be cleaned Friday, Nov. 28, instead of Thursday, Nov. 27.
•Mutual 15, Carports 3, 6-8, 10-13, will be cleaned Friday, Nov. 28, instead of Thursday, Nov. 27.
•Mutual 16, Carport 9, will be cleaned Friday, Nov. 28, instead of Thursday, Nov. 27.
Christmas Day, Dec. 25
•Mutual 11, Carports 130-131, will be cleaned Monday, Dec. 29, instead of Thursday, Dec. 25.
•Mutual 15, Carports 3, 6-8, 10-13, will be cleaned Monday, Dec. 29, instead of Thursday, Dec. 25.
• •Mutual 16, Carport 9, will be cleaned Monday, Dec. 29, instead of Thursday, Dec. 25.
New Year’s Day, Jan. 1
•Mutual 2, Carports 25-26, 30-35, will be cleaned Wednesday, Dec. 31, instead of Thursday, Jan. 1.
GRF ANNUAL MINUTES 2013
The minutes of the 2013 Golden Rain Foundation Annual Meeting are published below for you review. They are scheduled to be approved at this year’s Annual Meeting on Tuesday, June 10, 2014, in Clubhouse 4 at 2 p.m.
ANNUAL MEETING MINUTES
GOLDEN RAIN FOUNDATION
June 11, 2013
The 50th Annual Meeting of Members of the Golden Rain Foundation was held in Clubhouse Four on June 11, 2013, and called to order by President Tim Bolton.
As a remembrance to those who support the troops who have fought or are fighting for our country, an American Legion volunteer was asked to lead the Pledge of Allegiance. Mr. Bud Sudbeck, Post 327’s Commander and a veteran of the Korean War, led the Pledge of Allegiance.
President Bolton stated that the meeting had been convened in compliance with Article III, Sections 2 and 3, of the Foundation’s By-Laws and, following Corporate Secretary Winkler’s statement that all members were sent notice of such meeting, he declared it to be in session at 2:00 p.m.
President Bolton stated that by prearrangement, through a notice published for three consecutive weeks in the Golden Rain NEWS, members wishing to do so were invited to participate in the Annual Meeting. Ten written requests to speak were received, but only six members were present.
Mr. Edmund Loritz of Mutual Two spoke on Superwire.
Ms. Florence Dartt of Mutual Fourteen spoke on the upcoming election of officers and the Executive Committee’s relationship with the Executive Director.
Dr. Carol Franz of Mutual Two spoke on the history of revocable living trusts, the “Apartment Transfers by a Trust” form and the Foundation’s procedure for transferring trust assets.
Ms. Madge Armstrong of Mutual Five spoke on emergency preparedness.
Ms. Loretta Cooper of Mutual Nine spoke on the Disaster Health Resource Committee’s work and suggested the formation of GRF Committee focusing on emergency preparedness.
Ms. Fern Langley of Mutual Two spoke on important work that needs to be done, such as covering the channel along Golden Rain Road.
By REQUEST of Mutual Fifteen shareholder Mrs. Mary Jean Barratt, the reading of the minutes of the Annual Meeting held on June 12, 2012, was dispensed with, and the minutes were approved and ordered to be filed in the corporate records as heretofore published.
The present Board members were introduced by President Bolton.
President Bolton recognized retiring directors Shirley Reimers, Carl Bourhenne, Fay Cummings and Tom Barratt for their service on the Board. On behalf of the community, President Bolton thanked these Board members for their hard work and dedication, and shared a brief history of their GRF activities.
Shirley Reimers, from Mutual Three, was elected to the Board nineteen years ago. During her nearly two decades of service, she served on all committees and chaired all but two of them.
Carl Bourhenne, from Mutual Five, was elected to the Board two years ago. During his time on the Board, he chaired the Publications Committee, served as Vice Chair of Physical Property and member of Finance, ITS, Recreation and Security, Bus & Traffic committees.
Fay Cummings, from Mutual Nine, was elected to the Board two years ago, although she previously served 13 years on the Board. She served as Vice Chair of the ITS, Publications and Security, Bus & Traffic Committees, and member of the Finance and Library Committees.
Tom Barratt, from Mutual Fifteen, was elected to the Board in 1997. He served as President of the Board for six years and was a member of all committees.
President Bolton then introduced the newly-elected directors of the Board: Linda Stone from Mutual Three, Betty Coven from Mutual Five, Lou Krieger from Mutual Nine and Ron Kravitz from Mutual Fifteen.
In accordance with the By-Laws, President Bolton called on the committee chairs who reported on the activities of their committees during the past year:
THE 2013 ANNUAL REPORT
OF THE EXECUTIVE COMMITTEE
Respectfully Submitted by Mike Supple, Chair
Good afternoon Mr. President, fellow Board Members, Foundation members / shareholders and Golden Rain staff.
As chair of the Executive Committee I would like to thank its members for their due diligence and many contributions towards the work of this Committee. The members are President, Tim Bolton, Mutual Sixteen; Corporate Secretary, Ronde Winkler, Mutual Ten; Treasurer, Denis Craig, Mutual Eleven; Deputy Secretary, Carole Damoci, Mutual Twelve; Recreation Chair, Shirley Reimers, Mutual Three; and Physical Property Chair, Mario Michaelides, Mutual One. I would also like to express my sincere thanks to the great GRF staff members and all the shareholders for their support of this committee throughout this year. Special thanks to Courtney Knapp, Recording Secretary, for keeping me and the Committee on track this year.
The Committee’s role is to advise and consult with department managers and supervisors. The Committee works closely with Human Resources Manager Alan Bloom; Mutual Administration Manager Carol Weller; Stock Transfer Office Agent Carol Gauthier; Social Services/Legal Liaison, Tiffany Munholland; and Community Facilities Manager Mark Weaver.
Today is a good opportunity to thank the many volunteers who make Leisure World so successful. Every aspect of our community has volunteers and we are proud of the men and women who give freely their time for our benefit. I also acknowledge the shareholders, such as the building captains, for their participation and contribution to this community.
The following are highlights of the Executive Committee’s work this year:
•Policy 4501, Salary Administration - Pay for Performance, was amended and Policy 4501.1, Salary Administration COLA, was adopted. The awarding of a COLA will no longer be tied to performance evaluations or ratings. It was determined that each sitting Board has the opportunity to determine if a COLA is awarded to staff and what the dollar amount will be each year.
•Policies 4310, Vacations; 4311, Vacation Procedures; and 4320, Sick Leave, were amended for better oversight, cost savings, and adjustments to make the policies more in line with standard business operations and the Davis-Stirling CID Act.
•Policy 5103, Committee Meetings - Attendance, was amended so all GRF Directors could attend all Committee meetings.
•The Roundtable meetings between the Executive Committee and Presidents’ Council was started last year and has been successful in improving communication with the goal of effective cooperation between the GRF and the Mutual Boards.
THE 2013 ANNUAL REPORT
OF THE FINANCE COMMITTEE
Respectfully Submitted by Denis Craig, Chair
President Bolton, Board Members and fellow residents:
The Finance Committee serves in an advisory and consulting capacity, and is concerned with the activities of the Finance Department; including the financial record keeping, accounting, auditing and budget development for the Foundation. The Committee is also responsible for monitoring all GRF contracts that provide income to the Foundation.
The Committee’s function is to ensure the financial reporting procedures and practices of the Finance Department are acceptable from an ethical and professional viewpoint and that they conform to all existing standards of good accounting practices. The Committee provides recommendations and reports to Golden Rain Board concerning fiscal practices and related matters.
The Finance Committee reviews funding and investment activities and makes recommendations to the Foundation’s Board. The community’s insurance coverage needs are reviewed and appropriately adjusted annually. The types of insurance obtained are for property damage, liability and Worker’s Compensation.
The Committee plays an important role in preparation of the annual budget. It also reviews the audited financial statements for the Foundation. The December 31, 2012, Financial Report of the Golden Rain Foundation was prepared by the CPA firm NSBN and was delivered to each of you some months ago. It shows the current financial position of the Foundation, which reflects total assets of $18,970,486, and total liabilities of $2,908,564. The GRF Trust has assets of $16,061,922, with no liabilities.
I express, herein, my sincere appreciation to the Committee’s members for their expertise and participation, especially in review of the 2013 Budget. An extraordinary amount of time and effort was extended in that process. The members were Vice Chair Ronde Winkler, and members Tom Barratt, Fay Cummings, Mario Michaelides, Tom McCabe and Mike Supple. Finally, I extend my thanks and gratitude to the Finance Department. We were very fortunate to have had advice and guidance from two serving Controllers, Rodel Ual and Carolyn Miller. This year’s Recording Secretaries were Courtney Knapp and Marisa Gonzales, whose efforts are greatly appreciated.
THE 2013 ANNUAL REPORT
OF THE INFORMATION TECHNOLOGY SERVICES COMMITTEE
Respectfully Submitted by Tom McCabe, Chair
Mr. President, Board of Directors and Foundation members: the following are the highlights/accomplishments in the past year.
Surveillance Camera System Upgraded
The Foundation’s surveillance camera systems were upgraded to satisfy the increasing demand for surveillance video recordings at various department buildings. All six cameras in the Service Maintenance Yard were replaced with new HD cameras; two new cameras were also added. Two new servers were installed and four servers had storage increased with terabit drives. In addition, two large 42-inch monitors were installed in the Security Department, and two additional cameras were added at Main Gate.
GRF Server Migration
The Foundation’s seven-year old servers were replaced as we migrated to a new server/storage array utilizing virtualization technology.
Financial Reporting Software Implementation
A new financial reporting software solution was implemented, utilizing the power of Excel, mapping spreadsheets and formulas directly to GRF’s Accounting databases.
GAF Tax Center
Assisted in the GAF’s annual Tax Center and their successful transition from local software installations, to processing on the IRS’ online tax preparation solution.
Acquired Records Management Effort
The IT Services Manager was assigned the task of overseeing the efforts of digitally scanning the enormous amount of document records located in two storage rooms, and to find a method to efficiently archive future records. Efforts are underway to acquire an additional scanner and implement new technology that will tie imaged document files directly to service and financial transactions.
New Marketing and Mutual Website Development
With the acquisition of AtHomeNet’s HOA website solution, a new marketing website is being developed to replace the community’s existing website. In addition, the Mutuals will have the opportunity to utilize private sub-sites to communicate and post information directly with their resident shareholders. The new Marketing site will go live in early June with the Mutual sub-sites anticipated to launch the following month.
My sincerest thanks to Committee Members: Vice Chair, Fay Cummings, Tom Barratt, Denis Craig, Carole Damoci, Mary Milhone, and Betty Osborne; with considerable input from Ronde Winkler. Thanks also to Courtney Knapp, recording secretary. I’d be grossly remiss if I didn’t thank ITS staff: Steve Perez, Manager; Barry Holland, Technician, and our web site specialist Daniel Fabian. They did a yeoman job this last year.
THE 2013 ANNUAL REPORT
OF THE LIBRARY COMMITTEE
Respectfully Submitted by Carole Damoci, Chair
President Bolton, Board and Foundation members: Good afternoon!
The Library continues to be one of Leisure World’s most popular facilities. Over 7,700
Foundation members are expected to borrow over 200,000 items this year. Shareholders are also welcome to use the eight computers in the Library. Servicing you are nine employees and 28 volunteers who donate over 3,400 hours of their time to assist you in checking out, returning and re-shelving items, making them ready for the next patron.
Thanks for your purchases at the Friends of the Library store. They help your library have the most current copies of best selling books, DVDs, BluRays, Books on CD and Playaways available for you.
At the helm of all this activity is Library Operations Supervisor Vanessa Morris who keeps our library up-to-date and state-of-the-art. A very special thanks to Vanessa and her staff for their kindness, patience and understanding during the course of this year.
The Library was pleased to be named as a beneficiary in the Julian Feldman Trust. After initial pledges and gifts, the Library is scheduled to receive $8,910.85. Some of the funds will be used to update signage and fixtures.
The Committee held a record number of nine meetings this year and I thank members Mary Wood, Larry Blake, Fay Cummings, Clarence Fuqua, Tom McCabe and Mary Milhone for their work. I also set a record of using all four recording secretaries this year and I thank Liz, Courtney, Sandy and Marisa for their assistance.
The first thing I did when I moved to Leisure World was to become one of the 28 Library volunteers. So I want to close by thanking President Bolton for allowing me to indulge my passion for the Library over this last year.
THE 2013 ANNUAL REPORT
OF THE PHYSICAL PROPERTY COMMITTEE
Respectfully Submitted by Mario Michaelides, Chair
Good afternoon Mr. President, Board Members, GRF members and guests.
The functions of the Physical Property Committee are to review and analyze requests for action from other committees, clubs, GRF members and staff. The Committee worked closely with the Community Facilities Manager, the Physical Property/Recreation Supervisor, the Service Maintenance Supervisor and the Project Coordinator on issues and projects pertaining to the Trust Property.
The Committee has the responsibility to advise and consult with the Community Facilities Dept. This includes the Physical Property Dept., which maintains the Trust Property and provides inspection and construction oversight for the Mutual Corporations, and the Service Maintenance Dept., which performs maintenance on Trust Property and on Mutual Corporation property at the request of Mutuals or shareholders. The Committee is also responsible for receiving and evaluating bids from contractors and vendors and recommending the award of contracts for construction and service projects.
Major projects completed this past year:
•A contract was awarded to Dantuma Masonry to demolish and reconstruct Sections N, P & Q of the perimeter Wall along Westminster Ave. and behind the Catholic and Community Churches. A contract was also awarded to Dantuma Masonry to install wall spikes on these sections of the Perimeter Wall.
•Representatives from the Haynes Steam Plant and the Air Quality Management District (AQMD) spoke with us on health hazards/concerns.
•Representatives from Southern California Edison addressed the possible benefits to shareholders if solar panels are installed in Clubhouse Two.
•The Committee welcomed Mr. Darik Doggett, Building Official from the City of Seal Beach, who spoke on our Re-Roofing project. More information is coming, but cost savings could be huge.
•A contract was awarded to Champion Paving and Anderson Penna for engineering inspection services. Anderson Penna will also perform a traffic study to analyze existing conditions and identify and propose safety improvements.
•Paving work continues on Golden Rain Road, and the Amphitheater and Administration Building parking lots.
•A sub-Committee was formed to look into the Beautification for our Main Gate.
This has been a very busy year for Physical Property and Service Maintenance. We had a grand total of 52,263 SROs with 2,924 Plumbing Stoppages. The total permits issued from 6/01/12 to 6/01/13 are 970 permits with an amount of $7,275,745.02.
The Committee expresses its sincere thanks to Mark Weaver, Terry DeLeon, Ruben Gonzalez, Todd Garner, Liz Lubin and all the other support staff who helped make this year a successful and rewarding experience. I thank President Bolton for his support, and his assistant Courtney Knapp for her help. I also thank the Administrative staff for its assistance. Thank you to our Building Inspectors, Service Maintenance field personnel and office staff who keep the work orders moving.
I thank the members of the Physical Property Committee for their due diligence and contributions towards the work of the Committee this past year. The members were Vice Chair Mike Supple, Carl Bourhenne, Shirley Reimers, Mary Wood, Kathy Rapp, Anne Seifert, and Bruce Smith.
THE 2013 ANNUAL REPORT
OF THE PUBLICATIONS COMMITTEE
Respectfully Submitted by Anne Seifert, Chair
President Bolton, Members of the Board, Shareholders and Guests:
The Publications Committee works in an advisory capacity with the Managing Editor of the Golden Rain News. The budget of our community newspaper is covered by revenue from advertising and the paper is published at no cost to shareholders.
The Committee focused on the content of the newspaper and how to augment shareholder access. Also, attention was given to accounts receivable with most delinquent accounts having been brought current.
Several GRF policies were reviewed: 2820, Staff Department Columns; 2821, Board Officers’ Column; 2822, Government Officials’ Column; and 2823, Editorial Space for Political Candidates. These policies were modified and replaced by one Policy 2825, Special Columns. The Board rescinded Policy 5584, and in its place the Board adopted Policy 2810, Community Submissions. This new policy includes rules for Letters to the Editor during election periods and defines a Member Column for shareholder opinion. The Board has tentatively approved the amendment of Policy 2840.6, Obituaries, permitting a free photo and breadth of expression.
A new Davis-Stirling column was added. Guidelines for the Religion Section of the News were agreed. Facts as to event, time and place may be published.
It is with great appreciation that I acknowledge the members of our Committee: Vice-Chair Mary Wood, Tom Barratt, Larry Blake, Clarence Fuqua, Betty Osborne and Kathleen Rapp, and Bruce Smith. Every member of this Committee played a valuable part and contributed to making our newspaper even better.
Thank you to Managing Editor Dave Saunders who followed-up on our many suggestions. Courtney Knapp and Marisa Gonzales worked tirelessly to record the meetings and offered valuable suggestions. On behalf of the Committee, I thank these staff members and others who work behind the scenes editing, and also those who deliver the Golden Rain News to every shareholder’s door.
And to the shareholders who attended the Committee meetings we also owe a debt of gratitude. Your input counted and gave the Committee guidance when needed.
THE 2013 ANNUAL REPORT
OF THE RECREATION COMMITTEE
Respectfully Submitted by Shirley Reimers, Chair
Good afternoon Mr. President, Board members and Foundation members.
The Recreation Committee is responsible for maintaining a variety of recreational facilities and providing for an orderly, safe use of the buildings, areas and equipment in response to the needs of the community.
The Clubhouse facilities are well used. The average monthly total of patrons is as follows: Clubhouse One – 2,965; Clubhouse One Picnic Area – 381; Clubhouse Two – 4,055; Clubhouse Three – 10,798; Clubhouse Four – 4,055; Clubhouse Six – 4,118; Clubhouse Six Hospitality – 3,520; Computer Room – 264; Video Producers Room – 48; Art Room – 286; Ceramics Room – 246; Lapidary Room – 186; Clubhouse One Woodshop – 284; Clubhouse Two Woodshop – 192; Exercise Room – 5,428; Swimming Pool – 4,175; Golf Course – 4,062; Shuffleboard Court – 196; Table Tennis – 1,515; and the Clubhouse One Saturday Night Dance – 402.
There were 11 summer Amphitheater programs in 2012 and three Saturday shows featuring Leisure World talent. Twelve summer Amphitheater programs are scheduled for 2013, with three Saturday shows featuring Leisure World talent.
Various additions/improvement were accomplished this year. New furniture was purchased for the Clubhouse Two lobby, and the Woman’s Club will be donating accessories and additional furniture, as approved by the Committee. Funds will be set aside in the 2014 Budget for the reconfiguration of the swimming pool area. Grab bars were installed in all of the restroom stalls in the clubhouses. Signs stating “NO PETS ALLOWED” were installed at all of the Community Facilities. Approval was given to reconfigure the first floor of Clubhouse Five to provide ample space for the Records Management Department and the installation of a conference room. Video equipment was purchased for use by the Video Producer’s Club for filming and editing community events.
Many donations were received this year. The Golden Age Foundation donated funds to provide almost all new equipment for the Exercise Room, ballet barres in the dance/exercise class area of the second floor in Clubhouse Six, and ice makers for Clubhouse One and Four. Superwire donated a small television for the Golf Starter Shack and funds toward the movie license to provide monthly movies in Clubhouse Four. Two shareholders donated equipment for use in the Clubhouse One woodshop.
A successful year for the Recreation Department was accomplished by the cooperation of a Committee, composed of Vice Chair Mario Michaelides, Larry Blake, Carl Bourhenne, Denis Craig, Mary Milhone and Ronde Winkler. Recording Secretary Sandy Downen, Recreation Supervisor Terry DeLeon and Community Facilities Manager Mark Weaver were always there to support and guide us. Thanks also to President Bolton for his excellent leadership. I thank you all for a pleasant year.
THE 2013 ANNUAL REPORT
OF THE SECURITY, BUS & TRAFFIC COMMITTEE
Respectfully Submitted by Clarence Fuqua, Chair
Presented by Fay Cummings, Vice Chair
Good afternoon Mr. President, Board Members, and Foundation Members.
The Security, Bus & Traffic Committee’s area of activity pertains to security, traffic, parking violations and bus operation. The Committee acts in an advisory and consulting capacity only.
The Security Department is a 24/7 hive of activity! On a monthly basis, the Security Dept. handles up to 30,000 phone calls, writes over 500 citations for traffic and parking violations, and issues approximately 500 decals.
The Transportation Department keeps the Foundation’s vehicles running smoothly. Our Minibuses and Access Bus average over 5,000 passengers a month. Minibus information meetings are held every month.
The Committee’s major task this year was addressing traffic enforcement. After weekly meetings, Policy 1920.1, Traffic Rules and Regulations – Enforcement, was tentatively passed by the Board on May 21. This will require a final vote on July 16. New forms and software, plus additional training, will need to be in place before the policy is implemented.
Much emphasis was placed on Member Safety Education. There will soon be regular articles in the Golden Rain News about personal responsibility and personal safety of pedestrians, scooter operators, golf cart operators, bicyclists, and drivers of motor vehicles. Having the right of way does not guaranty it will always be granted; every individual has to be personally responsible for their own safety.
The Security Chief and ITS Manager continue to upgrade the computer systems and technology being used by our Security Officers. They plan to have a new software package in place by early fall to handle all traffic and parking citations and management reporting needs of the department.
This year was successful because of its members: Clarence Fuqua, Chair; Fay Cummings, Vice Chair; Carole Damoci; Betty Osborne; Shirley Reimers; Bruce Smith, replaced by Kathleen Rapp; and Carl Bourhenne.
Staff Members working with the committee were Mark Weaver, Community Facilities Manager; Grant Winford, Auto Shop/Bus Supervisor; Jaime Guerrero, Security Chief; and Sandy Downen, Administrative Secretary. I extend my thanks to them for their work and support. Staff is the glue that keeps this revolving Board together.
PRESIDENT’S REPORT TO THE 2013
ANNUAL MEETING OF THE GRF MEMBERSHIP
Members of the Board, members of the GRF and distinguished guests:
The Committee Chairs have just reported on this year’s various accomplishments. I will not repeat them. However, there are a few things I’d like to highlight, along with thanking a few people.
The 50th Anniversary Celebration and Community Name Ad hoc Committees worked tirelessly this year. I thank them for their efforts and recognize the respective chairs for their leadership, creativity and persistence: Tom Barratt and Anne Seifert.
The Los Alamitos Medical Center (LAMC) Medical Advisory Board meets in the Health Care Center (HCC) once a month to hear information and updates from the Medical and Administrative staff of the HCC and LAMC. The members were President’s representative Tom Barratt, Fay Cummings, Tom McCabe and Mary Wood.
I thank Mike Supple and Mary Wood for their faithful representation at the monthly Presidents’ Council meetings.
The Mutuals and the GRF Board of Directors have passed the amendment to extend the Trust. Once the election season is complete, the work will begin to bring the Trust to the shareholders for their approval. We will require a 50% + 1 vote. Information will be published in the News.
We are fortunate to live in a community where the decision-makers are the residents and where the volunteers are welcome to participate. I invite you to step forward and find a place in this community where your services are needed.
We had 19 Board members this year, and I thank them for their efforts. I also thank the family members and spouses that practice great understanding with the work that goes into our serving on the Board. I’m sure the other Board members join me in expressing appreciation for your patience, good humor and flexibility.
Thanks to the members of the community who express their opinions and offer suggestions. Your support is critical to the community’s success and makes our jobs enjoyable.
Serving as President of the Board this year was challenging but satisfying. I thank Courtney Knapp and Marisa Gonzales for their expertise and assistance. Their knowledge and skills are surpassed only by their willingness to make my job as anxiety-free as possible. I thank the managerial and supervisory staff for its dedicated service.
I was ecstatic to recently remove the responsibility of “Interim Executive Director” from my shoulders. It is now my pleasure to introduce Mr. Randy Ankeny, Executive Director for the Golden Rain Foundation. He has been employed here for approximately 30 hours, so while he will not give a report, he is more than welcome to say a few words.
EXECUTIVE DIRECTOR’S COMMENTS TO THE 2013
ANNUAL MEETING OF THE GRF MEMBERSHIP
Mr. President, Board of Directors, Members and Guests:
It is my pleasure to be here today. It’s been a quick and enjoyable 30 hours on the job. You have a beautiful and active community and I have found nothing but openness and friendship. I thank you for allowing me to be part of your organization and I look forward to getting started.
President Bolton announced that Ms. Stone, Ms. Coven, Mr. Krieger and Mr. Kravitz were officially installed as Directors of the Golden Rain Foundation.
The meeting was adjourned at 3:07 p.m.
Ronde Winkler, Corporate Secretary
Board of Directors
These are tentative minutes only, subject to the approval of the members of the Golden Rain Foundation.
DONATE CASKET FLAGS
Leisure World residents are invited to donate large, casket-sized flags to be flown throughout Leisure World. Residents have donated most of the flags now flying in LW as a way of honoring loved ones. To donate flags, bring them with a name and telephone number to the Golden Rain Foundation Recreation Office in Building C. Donors will be notified by mail about when and where their flags will be flown.
SOUTHERN CALIFORNIA EDISON
Electric rates increase in the summer, which is coming June 1, so it’s time to actively prepare for higher bills. As a reminder, Southern California Edison’s summer season begins at midnight on June 1 and ends at midnight on Oct. 1.
On SCE accounts on Time-Of-Use (TOU) rates, the most important hours to be aware of are the on-peak period of noon-6 p.m., weekdays.
Higher energy charges apply during the on-peak hours. Summer on-peak and mid-peak time-related demand charges may also apply, depending on a person’s rate. Here’s a schedule of hours for all three periods:
•On-Peak: Noon-6 p.m. summer weekdays, except holidays
•Mid-Peak: 8 a.m.-noon and 6 p.m.-11 p.m., summer weekdays, except holidays
•Off-Peak: 11 p.m.-8 a.m. weekdays, and all day Saturday, Sunday, and holidays
When doing the wash in the laundry room, try to avoid the on-peak times, as this is the most expensive time to use electricity.
Community Facilities Manager
•Mutual 3, special
11 a.m., Tuesday, June 3, Physical Property
1:30 p.m., Tuesday, June 3, Administration
9:30 a.m., Monday, June 9, Administration
•Mutual 1, annual meeting
10 a.m., Monday, June 9, Clubhouse 4
•Mutual 5, annual meeting
10 a.m., Tuesday, June 10, Clubhouse 4
9 a.m., open forum; 9:30 a.m., meeting starts, Wednesday, June 11, Administration
•Mutual 3, annual meeting
10 a.m., Wednesday, June 11, Clubhouse 4
•Mutual 12, annual meeting
10 a.m., Thursday, June 12, Clubhouse 4
•Mutual 2, annual meeting
10 a.m., Friday, June 13, Clubhouse 4
9:30 a.m., Monday, June 16, Administration
1 p.m., open forum; 1:30 p.m., meeting starts; Tuesday, June 17, Administration
1 p.m., Wednesday, June 18, Administration
1:30 p.m., Thursday, June 19, Clubhouse 3, Room 9
•Mutual 15, annual
10 a.m., Friday, June 20, Clubhouse 4
1:30 p.m., Monday, June 23, Administration
•Mutual 17, annual meeting
10 a.m., Tuesday, June 24, Clubhouse 4
9 a.m., open forum; 9:15 a.m., meeting starts; Wednesday, June 25, Administration
9:30 a.m., open forum; 9:45 a.m., meeting starts; Thursday, June 26, Administration
•Mutual 12, special
9 a.m., Friday, June 27, Physical Property
•Mutual 6, annual meeting
10 a.m., Friday, June 27, Clubhouse 4
The following mutuals cancelled regular meetings: Mutuals 2, 3, 5, 6, 12 and 15