GOVERNMENT MAY 8, 2014 MINUTES OF THE REGULAR MONTHLY MEETING
OF THE PRESIDENTS’ COUNCIL SEAL BEACH LEISURE WORLD April 3, 2014
The Regular Monthly Meeting of the Presidents’ Council of Seal Beach Leisure World was convened at 9:01 a.m. by President Crandall on Thursday, April 3, 2014, in Clubhouse Four, followed by the Pledge of Allegiance.
MUTUAL ONE Ms. Anderson
MUTUAL TWO Mr. Nixon, Vice President
MUTUAL THREE Mrs. Rutledge
MUTUAL FOUR Ms. Davenport
MUTUAL FIVE Mr. Jarecki
MUTUAL SIX Mr. Garrett
MUTUAL SEVEN Mr. Bennett
MUTUAL EIGHT Ms. Page
MUTUAL NINE Mr. Green
MUTUAL TEN Ms. Cummings
MUTUAL ELEVEN \Mr. Mandeville
MUTUAL TWELVE Ms. Findlay
MUTUAL FOURTEEN Mr. Bourhenne
MUTUAL FIFTEEN Mr. Crandall
MUTUAL SIXTEEN Mr. Grenrock
MUTUAL SEVENTEEN Mr. Hayes
MUTUAL TWO Ms. Bahr
Ms. Stone, GRF Representative, Mutual Three
Ms. Rapp, GRF Representative, Mutual Seven
Ms. Griepsma, Director, Mutual One (9:17 a.m.)
Ms. LaRoche, Director, Mutual Three
Mrs. Reed, Vice President/Secretary, Mutual Four
Mr. Hood, Chief Financial Officer, Mutual Five
Mrs. Fellows, Chief Financial Officer, Mutual Seven
Ms. Berg, Vice President/Chief Financial Officer, Mutual Eight
Mr. Walz, Director, Mutual Nine
Ms. Arlart, Vice President, Mutual Ten
Mr. Lukoff, Vice President, Mutual Fourteen
Mrs. Obenauer, Vice President, Mutual Fifteen
Mrs. Poe, Treasurer, Mutual Seventeen
Mr. Ankeny, Executive Director
Mrs. Weller, Mutual Administration Manager
Mr. Weaver, Community Facilities Manager
Mr. Guerrero, Security Chief
Mrs. Munholland, Social Services Liaison
Mr. Gomez, Safety/Emergency Coordinator
Ms. Day, Mutual Recording Secretary
Mr. Crandall welcomed guests and staff to the meeting, and each President introduced the invited guest from their Mutual.
Mr. Crandall called for a motion to approve the Presidents’ Council Meeting minutes of March 6, 2014. Upon a MOTION duly made by Mr. Bourhenne and seconded by Mr. Grenrock, it was
RESOLVED, To approve the Presidents’ Council Meeting minutes of March 6, 2014, as printed.
The MOTION carried by a unanimous vote of the Council members present.
GOLDEN RAIN FOUNDATION PRESIDENT’S REPORT
In the absence of GRF President Michaelides, GRF Representative Linda Stone acknowledged other GRF representatives present and informed the Council members of the elections for GRF representatives and that applications must be in before April 18 at the GRF office.
MUTUAL ADMINISTRATION MANAGER’S REPORT
Mrs. Weller distributed the following information to the Council members: her report on traffic safety, a copy of the Roseman & Associates seminar presentation, a copy of California Civil Code 51.3, an Escrow Comparison Report (monthly), a chart on globalizing policies (monthly), a schedule for the Recording Secretaries and her attending Mutual Board Meetings, and a new draft agenda for the Boards’ to consider implementing.
COMMUNITY FACILITIES MANAGER’S REPORT
Mr. Weaver reported on the GS-2 electrical rates going to GS-1 electrical rates and the new billing electricity rate of Time-Of-Use (TOU) being Monday through Friday, 12:00 noon to 6:00 p.m.
Mr. Weaver said at the upcoming Physical Property Council Meeting on April 9, 2014, there will be a presentation from RA Power and Light on solar power regarding how it is generated, used, and prioritization. He reported that the same presentation will be given at the May 2, 2014, CFO Group Meeting.
EXECUTIVE DIRECTOR’S REPORT
Mr. Ankeny presented the following report:
AES Plant Improvements
AES has supplied two binders (over 2000 pages) representing AES’s application for plant improvement. A copy is available in the Library and updates will be supplied as they become available.
Spoke with plant management regarding “bangs” at night. Haynes states that the noise is coming from AES. AES explained that the noise is from a steam pressure release valve. (Note: one reason AES is looking to modernize the plant.)
Cooktop/kitchen related fires/smoke calls are three times greater during the past two months from the previous year. Kitchen safety articles will be running in the Golden Rain News.
If an after-hours emergency occurs that would require the temporary housing of a shareholder, Security will be taking the following measures:
1. The shareholder will be asked if they have friends or family that need to be contacted for temporary housing. Security will provide assistance in making the calls.
2. No housing assistance (hotel) will be provided to the shareholder without the express approval of the Mutual Board.
a. Security will initiate contact with the Mutual Board for approval.
b. The Mutual may, through resolution, provide a standing direction for Security.
c. The Mutual Administration Manager will be contacted.
d. The Executive Director will be contacted.
Tree Care Manual
A complete tree care manual as drafted by Ted Stamen (certified arborist and a tree care teaching professional and consultant), has been received and a copy will be provided to all Mutual Boards.
An application has been submitted to seek the cost of volunteer insurance with a goal to be able to provide a presentation at next month’s Presidents’ Council Meeting.
Note: General liability insurance coverage covers the acts of a volunteer but would not provide coverage for any injury that a volunteer incurred.
Example: If a volunteer was on a roof and fell off and hit a shareholder and both broke their legs, the shareholder that the volunteer fell on would be covered but not the volunteer.
The premium would have to be shared by those Mutuals who opted for the coverage on a pro rata basis.
No damages were reported. The staff went into emergency operational mode and performed a general inspection of all areas, with a priority on locations with gas lines. In addition, we are looking into cost-effective emergency kits to be available for purchase.
Final interviews are underway for the Purchasing Manager, Project Coordinator and Building Inspector.
OLD COUNCIL BUSINESS
Mr. Crandall discussed forming a new self-insurance fund and said if any Mutual would be interested in joining to establish some kind of fund as an alternative, let him know.
Mr. Bourhenne thanked Mrs. Weller for the great job she has been doing on the globalization of policies.
NEW COUNCIL BUSINESS
Ms. Rapp and Mr. Jarecki distributed and discussed a new draft of Policy 1920.1 – Traffic Rules and Regulations – Enforcement and ways to enforce and educate shareholders and asked for feedback from the Boards. Please submit the Boards’ comments to the GRF Office, Ms. Courtney Knapp.
Mrs. Munholland and Mr. Gomez presented/discussed a new Fire Safety flyer and asked for authorization from the Mutuals to distribute the flyer in the community. Also, they described their procedure when an emergency visit to shareholders in their homes is required, contacting family (if applicable), and notifying the Mutual Board. Mrs. Weller will write up a protocol on fires and notification within 24 hours to the Board, if not the day of the fire.
Ms. Anderson stated that it was a very informative meeting.
Ms. Davenport thanked Security, Mr. Ankeny, Mrs. Weller, Mrs. Munholland, and Mr. Gomez for all their hard work trying to keep the community safe.
Mr. Jarecki thanked the committee working on Policy 1920.1.
Mr. Garrett suggested using the new Fire Safety flyer as a handout during the fire/safety inspections.
Ms. Cummings stated that the information handed out today will be very helpful and easy for her to distribute to her Directors. Also, the change in the description of Mrs. Munholland’s position, to remove the qualification of a Master’s Degree in Social Work for her position, she feels would be a huge mistake. She feels Mrs. Munholland’s position has been the greatest aid the Directors have had, with more consistency and resources in helping the Directors do their job.
Mr. Bourhenne said the new agenda format for meetings looks good as well as the new meeting schedule for staff members. Also, he hopes everyone maintains the globalization of polices Mrs. Weller has produced and continues to pass these policies. In addition, he said RA Power and Light installed a solar system in Mutual Fourteen, Building 32, and in the laundry room a new water heater was installed. He invited the Council members to visit and see the new solar system.
Mr. Grenrock stated that with no self-insurance fund anymore, it is a good idea to have an Emergency Reserve Fund. Also, he has observed carport and walk lights on during daylight hours and suggested checking the photo cells. He also feels the new agenda format is a good idea.
Mr. Hayes thanked the ad hoc committees for their hard work and information, and thinks the Fire Safety flyer would also be good used in the orientation meetings.
Mr. Crandall suggested the Council members use a routing slip for today’s packets to their Board members to save on paper.
There being no further business, Mr. Crandall adjourned the meeting at 10:30 a.m.
Esther Cummings, Secretary
These are tentative minutes, subject to approval by the Council members at the Presidents’ Council Meeting May 1.
9:30 a.m., Thursday, May 8, Administration
9:15 a.m., open forum; 9:30 a.m., meeting starts; Friday, May 9, Administration
9:30 a.m., Thursday, May 15, Administration
•Mutual 14, annual
10 a.m., Thursday, May 15, Clubhouse 4
•Mutual 7, annual
10 a.m., Friday, May 16, Clubhouse 4
1 p.m., Monday, May 19, Administration
1 p.m., open forum; 1:30 p.m. meeting starts, Tuesday, May 20, Administration
9 a.m., Wednesday, May 21, Administration
•Mutual 10, annual
10 a.m., Wednesday, May 21, Clubhouse 4
9:30 a.m., open forum; 9:45 a.m., meeting starts; Thursday, May 22, Administration
•Mutual 11, annual
10 a.m., Thursday, May 22, Clubhouse 4
•Mutual 12, special
9 a.m., Friday, May 23, Physical Property
•Mutual 9, annual
10 a.m., Friday, May 23, Cluhouse 4
9:30 a.m., Friday, May 23, Administration
•Mutual 8, annual
10 a.m., Tuesday, May 27, Clubhouse 4
•Mutual 16, annual
2 p.m., Wednesday, May 28, Clubhouse 4
•Mutual 4, annual
10 a.m., Wednesday, May 28, Clubhouse 4
The following mutuals cancelled meetings: Mutual 4, 7, 8, 9, 10, 11 and 16.
REGISTER TO VOTE
People who have moved and want to vote by mail need to reregister to vote. There will be someone in the hospitality center in Clubhouse 6 to register LWers May 12, 13 and 14 from 11 a.m.-3 p.m. The registration deadline is May 16 to vote in the June primary. People who cannot get to Clubhouse 6 at those times and dates, call Jan LaRosa, 666-9557, of Mutual 6 to make an appointment for a home visit.
The next meeting of the Leisure World Democratic Club will be held May 20 at 1 p.m. in Clubhouse 4. The special guest speaker will be Joel Block, who is a candidate for assemblyman in the 72nd District.
A former attorney for labor and management, Mr. Block believes the economy does best when the purchasing power of working families is strengthened by increasing the minimum wage. He will also cover the need to stabilize Social Security by preserving cost-of-living provisions and ensuring that high-level corporate executives pay their fair share of taxes.
Mr. Block has taught at the university level. He believes it is vital to support education by raising teacher standards.
GRF EXECUTIVE SESSION
An executive session of the Golden Rain Foundation Board of Directors is scheduled for Friday, May 9, at 1 p.m. in the Administration Conference Room.
The purpose of the meeting is to hear a legal update in executive session.
The agenda is as follows:
•Call to Order
•Legal / Contract Matter
JOINT FORCES TRAINING BASE TOUR
The Regional Military Affairs Committee (RMAC) of the Los Alamitos Area Chamber of Commerce will conduct a tour of the Joint Force Training Base (JFTB) and Los Alamitos Army Airfield in Los Alamitos Thursday, May 15. RVSPs are required by calling the Chamber of Commerce at 598-6659. There is limited space available.
The two-hour tour begins at 1 p.m. at JFTB Veterans Center, Building 244, near the front gate. The tour will start after a roll call and briefing. Visitors are invited to Fiddlers Green for lunch before the tour. Fiddlers Green is located at Bldg 19, 4745 Yorktown Road. Lunch starts at 11 a.m. Reservations not required for lunch. For more information, call 795-2168.
A bus will tour the 1,400-acre military base, which is the last active military airfield in the greater LA/Orange county area. Stops will include the airfield and the indoor range.
The tour will end with an opportunity to use the engagement skills trainer using real weapons on an indoor laser range. People will have to sign a release if they want to operate a military weapon on the simulated firing range.
The base is located at 11200 Lexington Drive in Los Alamitos at the corner of Katella and Lexington Drive.
Photo IDs are required to the enter the base. Cameras are welcome.
From more information or to RSVP, 598-6659 or log on to email@example.com.
REPUBLICAN WOMEN FEDERATED
Four local high students will speak at the May 17 Rossmoor-Los Alamitos Republican Women Federated meeting at the Courtyard by Marriott, 5865 Katella Ave. at Valley View.
They will share their experiences gleaned from the annual Advocacy Program on how the state’s political system works. Most years the event is held in Sacramento; this year it was held in Anaheim.
Students Kaitlyn Haga of Pacifica High School, Madelyn Joseph of Los Alamitos High School, Kelly McCone, Los Alamitos High School; and Angela Yi of Cypress High School will speak.
In addition to the students, Tom Pollitt, candidate for the Orange County Board of Education, will be the guest speaker. School board chairman and nonprofit board director, Mr. Pollitt has taught college classes and has contributed to the development of educational policies and practices.
As a parent and grandparent, he has actively volunteered in public schools.
The club, representing Rossmoor, Los Alamitos, Cypress, Seal Beach, Leisure World and surrounding cities, invites the community to the May 17 networking brunch meeting. It starts with a brunch at 9:45 a.m. and concludes at noon.
For more information or to reserve a seat, contact Chris Barnes at or Chris.Barnes4727@gmail.com.
The cost is $20 for members/guests. This includes networking, buffet breakfast, meeting and guest speakers.
There is free parking.
GRF COMMITTEE MEETINGS
The Golden Rain Foundation Board welcomes shareholders to open committee meetings. All meetings are held in the Administration conference room unless otherwise noted. The following is the schedule through May.
1:30 p.m., Thursday, May 8
1:30 p.m., Monday, May 12
10 a.m., Tuesday, May 13
1:30 p.m., Tuesday, May 13
•Traffic Enforcement Ad Hoc Committee
2:30 p.m., Thursday, May 15
9:30 a.m., Tuesday, May 20
GRF EXECUTIVE SESSION
An executive session of the Golden Rain Foundation Board of Directors is scheduled for Friday, May 16, at 1 p.m. in the Administration Conference Room.
The purpose of the meeting is to conduct personnel business in executive session.
The agenda is as follows:
•Call to Order